3.1 Documentary collections may only be accessed in the consultation rooms; no materials may leave the facilities.
3.2 If the item to be consulted is already digitized, the user will be referred to the digital collection or to Tecnológico de Monterrey’s Institutional Repository. Researchers who need to physically consult such materials must justify this need on the original visitor registration form.
3.3 For any consultation of documentary collections, users and visitors must justify in writing the need for the material and schedule an appointment with the person in charge of the corresponding collection. In addition to having an appointment confirmed by the person in charge of the collection, to consult the documentary collections users must comply with the following requirements:
3.3.1 Students and active or retired employees of Tecnológico de Monterrey: must show their official credential and a written justification for requesting the material.
3.3.2 Professors and graduate students: only need to show their valid credential.
3.3.3 Researchers from other institutions: must show a personal identification and a letter establishing the nature and purpose of their research issued by the institution to which they are affiliated.
3.3.4 Independent researchers: must have a special authorization issued by the Documentary Heritage Administrative Office or the Administrative Office of the Library where the Special Collection is located.
3.4 The Librarian will be in charge of preparing the material and verifying that it is in appropriate condition to be consulted. Any material from the Documentary Heritage collections that, in the opinion of the Librarian or the Documentary Heritage Administrative Office, is not in adequate physical condition may not be consulted in its original format.
3.5 The Librarian will be solely responsible for delivering the requested item at the time and place previously confirmed to the user.
3.6 The user may enter the facilities to consult material with a pencil, a notebook and a laptop. Entering with any other article without the consent of the Librarian is prohibited.
3.7 Users may only take cell phones, tablets or cameras into the consultation room if the Librarian or person in charge of the collection has authorized it.
3.8 To access and use material from the special collections, users must comply with the Documentary Heritage Access and Consultation Manual.
3.9 This manual applies to all special documentary collections.