Privacy Notice for Employees
"In the event of a discrepancy between the content of the English version and the original Spanish version the latter shall prevail".
Identity and address of the responsible entity
The entity responsible for the personal information you provide is Instituto Tecnológico y de Estudios Superiores de Monterrey (hereinafter “ITESM”), operating at the address Av. Eugenio Garza Sada Sur No. 2501, Colonia Tecnológico, Monterrey, Nuevo León, Mexico, C.P. 64849.
Personal data processed by ITESM
ITESM, in order to comply with the purposes indicated herein, will process personal identification data, personal contact data, family data, employment data, physical characteristics data, academic data, life habits and interests data, immigration data for you and your family (in the case of foreigners or to work abroad), biometric data, proprietary and/or financial data, and data related to your family members. On providing personal data related to your family members, you are acknowledging that you have their consent for ITESM to process such personal data in order to contact them and assign them as insurance beneficiaries.
In addition, we should like to inform you that if necessary, given the nature of the position, and to comply with the purposes set forth herein, the following sensitive personal data that require special protection will be processed: state of health information. Processing such data is necessary to comply with the obligations derived from the legal relationship between you and ITESM, which is why your consent is not required in this case.
ITESM will process your personal information for the following primary and necessary purposes:
- To compile your employee record;
- To create an employee profile for managing your employment period at ITESM;
- To make a salary proposal;
- To perform medical checkups (directors only);
- To manage physical access to the ITESM facilities;
- To manage electronic access to the ITESM systems and IT infrastructure;
- To manage payroll services, including, but not limited to, salary transactions, overtime payment and other benefits;
- To enroll you and/or your family members in life, health and any other insurance deemed necessary by ITESM, and in voluntary insurance that you request in accordance with the agreements signed by ITESM with the different insurance companies;
- To designate life insurance beneficiaries;
- For accident prevention, nutrition and psychological counseling and medical test programs;
- To manage and/or operate your savings account, savings funds (including the designation of beneficiaries) and grocery vouchers;
- To provide training;
- To manage performance and personal and professional development tools;
- To create and implement analytical and statistical processes;
- To comply with the provisions of the work contract you signed with ITESM and all those that apply according to the Federal Labor Law, IMSS (Social Security Institute) and INFONAVIT (National Workers’ Housing Fund Institute), among other relevant provisions;
- To evaluate, design and award, manage, collect and procure payroll loans and other benefits in cash and in kind, financial aid, scholarships, and recreational, cultural and sports activities;
- To carry out immigration procedures and/or renew the corresponding immigration permits (for foreigners);
- For comprehensive wellbeing programs;
- To complete all the necessary separation procedures, upon termination of the labor relationship;
- To give you job references in keeping with the applicable laws;
- For the investigation, management, attention and follow-up of complaints received through our complaints system that deal with conduct and may be opposite to our code of ethics.
- Summarizing: To do all needed managing and administration activities for your job position and addtional labor benefits.
In addition, ITESM will process and use the personal data of third parties indicated by you, to contact them in an emergency.
We should also like to inform you that you cannot request ITESM to cease from processing your data for the aforementioned primary and necessary purposes, since such processing is necessary to fulfill the obligations derived from the relationship between you and ITESM.
In addition, if you do ot object, ITESM will process your personal information for the following additional purposes that are not necessary for the employment relationship between you and ITESM, but will enable us to offer you the best possible attention:
- To enhance and foster the best work environment and climate (such as sending out congratulations and disseminating other celebrations and special days).
- To use your personal image (photograph, video, etc.) to generate informative and promotional materials.
- Use your data to send correspondence related to ITESM publications, such as magazines, press releases and Tec Review magazine.
- For the application of surveys and evaluations to improve the quality of the products and services we offer.
- Financial campaigns sending, advertising and marketing communications, advertising and commercial prospecting of its own products and services and / or third parties, through various means of communication, both physical and electronic.
To use your information to send correspondence related to ITESM publications, such as magazines and journals, newsletters and the Tec Review magazine. If you wish to restrict or suppress the processing of your personal data for any or all of the additional purposes, please contact us immediately by email at the following address: firstname.lastname@example.org.
Refusal to permit the use of your personal information for additional purposes will not constitute a reason to deny you the services requested or to terminate the relationship established with us.
In order to fulfill the aforementioned necessary purpose(s) or any others required by law or the competent authorities, ITESM will transfer the necessary personal data to the following organizations and for the following ends:
|Third party receiving the personal data||Purpose||Consent|
|Sorteos TEC (Enseñanza e Investigación Superior, A.C.)||To promote and offer its products and services||Not required|
|Institutional Savings Account||To manage the savings account||Not required|
|Labor authorities and/or other competent authorities||To comply with legal provisions||Not required|
|ITESM third-party entities||a) To use the facilities and other infrastructure to which you may have access||Not required|
|ITESM third-party entities||b) To contact you in the event that a job which fits your profile becomes available||Required|
|Insurance companies||To manage insurance policies and/or refunds.||Not required|
|Relocation companies for you and your family||To organize your relocation in the country where you will be working||Not required|
|Airlines||To transport you and your family to the country where you will be working||Not required|
|Company that provides Grocery Voucher Cards||To deliver the grocery voucher benefit||Not required|
|Banking institutions||To manage and process the necessary payments||Not required|
|Competent authorities||To comply with legal provisions||Not required|
|Mexican federal government agencies||To carry out the necessary procedures for certifications that meet your personal and professional profile.||Not required|
|National and foreign educational institutions that have entered into collaboration and/or service provision agreements with ITESM||To allow access to online education platforms and distance courses||Required|
|Certification Service Provider firm with which a service provision agreement has been signed||If you are a legal representative of the institution or member of the legal team, to register you as a user on the platform for signing digital documents with an advanced electronic signature.||Not required|
|Other third party entities||Contact you to send you communications and surveys, through emails and other physical and / or electronic means of communication, which contain information for statistical purposes, which allow and facilitate participation in the ranking to improve and promote the work environment.||Required|
|Other third party entities||In the case of following up on reports related to the reporting system that deal with conduct that may be contrary to our code of ethics.||Not required|
|Other third party entities||To carry out the promotion and offering of the products and services offered and in turn from third parties.||Required|
|Third party providers of technology services and software with which we have celebrated contracts for the provision of services||Manage their access privileges, administration and use of technological tools and software for the fulfillment of their work and / or professional functions.||Not required|
ARCO rights and/or revocation of consent
You or your legal representative can exercise any of your rights of access, rectification, cancellation or opposition (hereinafter “ARCO rights”), and revoke your consent for the processing of your personal data by sending an email to the Talent and Culture Personal Data Protection Support Desk, at: email@example.com.
Your petition must be made using the ARCO Rights Application Form, which can be requested from the email address indicated in the previous paragraph. For the Talent and Culture Personal Data Protection Support Desk to follow up on your application, you or your legal representative must prove your identity for any necessary purpose, so please complete all the sections indicated on the ARCO Rights Application Form and enclose a copy of one of the current official identifications specified therein. For further information on the procedures, requirements and deadlines for the exercise of your ARCO Rights and/or revocation of consent, please contact the Talent and Culture Personal Data Protection Support Desk by email (see previous paragraph).
Our Talent and Culture Personal Data Protection Support Desk Department is at your service to provide any additional information you require or, where appropriate, to solve any questions you might have regarding personal data privacy and protection. You can contact us at the following email: firstname.lastname@example.org.
Limitation and/or Disclosure of your Data
You can limit the use or disclosure of your personal data by sending your request to: email@example.com. If your request is valid, you will be added to ITESM’s exclusion list.
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Changes to the Privacy Notice
NIC reserves the right, in its sole discretion, to change, modify, add or delete parts of this Privacy Notice at any time. Derived from legislative changes, internal policies or new requirements for the provision or offering of our services, this Privacy Notice will be subject to modifications or updates. In such case, NIC will publish said modifications on the website https://tec.mx/en/privacy-notice-employees and will indicate the date of the latest version of the notice. We recommend that you periodically review this page in order to be informed if any change occurs to the present.
Last update: June 2020