1. Send an artwork loan request letter at least six weeks in advance of the inauguration date of the exhibition addressed to the National Cultural Heritage Director, Ana Lucía Macías Chiu, indicating the exact place and dates of the exhibition, with a Standard Facilities Report (Standard Facilities Report) on the institution where the exhibition will be held and the corresponding Artwork Loan Forms attached (Loan forms).
2. Formalize the loan of the works or exhibition with a Loan Agreement, specifying the conditions of the loan and the conditions for the reproduction of images.
3. Reinforce the security and protection measures during the installation exhibition of the artwork, making sure there is continuous surveillance 24 hours a day.
4. The exhibition area must meet the following technical specifications:
| CONDITIONS |
PICTORIAL WORKS |
GRAPHIC WORKS |
| Temperature: |
18-21 C |
18-21 C |
| Humidity: |
45-55 % |
45-55 % |
| Lighting: |
No more than 250 lux |
50 -70 lux |
5. Assure constant supervision of preservation measures to establish and control temperature, relative humidity and lighting indices.
6. Make sure that the transportation of the artwork involves an official vehicle or a company specialized in handling works of art that meets the requirements for the transfer of such pieces.
7. Provide a printout of the invitation and/or exhibition catalog.
8. Send a curator to receive and deliver the exhibition, filling out the respective conservation status form for each of the works.
9. Organize media coverage (television, radio, press) and deliver a copy of the press dossier for Art Heritage.
10. Invite Tecnológico de Monterrey officers (President, Rector, Dean of the School of Humanities and Education, National Cultural Heritage Director, and Campus Director) corresponding to where the exhibition is held.
11. Every Monday morning, send via fax or email a written report on the number of visitors to the exhibition during the previous week, as well as a detailed summary at the end of every month.
12. Include an educational proposal that promotes knowledge, dissemination and the appreciation of works of art for all audiences, and share it with Tecnológico de Monterrey.
13. Include the Tecnológico de Monterrey logo – following the official image guidelines – on any presentation displays.
14. Send photographs of the exhibition spaces.
15. In order to collect the artwork, the Bases of Collaboration must be signed by both parties and a copy of the certificate and/or cover letter corresponding to the insurance of the pieces must be presented.